Hospital Radio Colchester (Charity Registration No. 1053331)
Trustees' Annual Report for the year ended 31st December 2002
March 2003
Forward
This report has been compiled in accordance with the provisions of Section 23 of the Charities Act 1992 and the Statement of Recommended Practice (Accounting by Charities) October 2000.
This report has been prepared on behalf of the Management Committee (The Trustees) by the Hon Secretary and Treasurer. The report has been agreed by the Management Committee (The Trustees) for submission to, and adoption by, the Annual General Meeting of members on Thursday 3rd April 2003.
Legal & Administrative Information
1. The name and address of the Charity is Hospital Radio Colchester, Hospital Radio Studios, Wilson Marriage Centre, Barrack Street, Colchester, Essex. CO1 2LR.
2. The governing instrument of the Charity is its Constitution, as amended at the AGM on 29th May 1998. The Management Committee are the Managing Trustees.
3. The names of the Managing Trustees who served during 2002 are as follows.
Mr Terry Beech (Chair) - Until 18th February
Mrs Christine Bennett (Chair) - From 26th March
Mr Mark Roberts (Vice Chair)
Mr David Morgan (Treasurer)
Mr Andy Patrick (Secretary)
Mr Ray Jennings (Chief Engineer)
Mr Christopher Mawson (Chief Hospital Visitor)
Mr Robbie Fitt (Membership Secretary) - Until 26th March
Mr Andrew Thompson (Publicity Officer)
Mr William Street (OPC)
New trustees are elected annually by the general membership for a term of 1 year.
The Charity operates 2 bank accounts. Current account at Barclays Bank, High Street, Colchester and a CAFCASH charity account with the Charity Aids Foundation, West Malling, Kent.
The Independent examiner of the Charities accounts for the 2002 financial year is Mr Peter Patrick.
Narrative Information
4. Objects
In accordance with the Objects of the Charity specified in the Constitution, Hospital Radio Colchester provides a local radio
service for patients in the Colchester General and Essex County Hospitals.
5. Policy
Hospital Radio Colchester has continued its policy of operating and managing the radio service and the facilities at the
Studios, within its financial resources.
6. Organisation
Hospital Radio Colchester is organised as follows.
i) The AGM elects 4 Officers (Chairman, Vice Chairman, Secretary, Treasurer) and 6 other members to fulfil specific roles (Overall Programme Coordinator, Chief Engineer, Membership Secretary, Chief Hospital Visitor, Publicity Officer and Fund Raising Chairman). The Officers and the other members make up the Management Committee, which administers the management of the service.
ii) Programme Controllers are appointed by the Management Committee to organise teams of presenters on weekly broadcast teams.
iii) The Management Committee appoints Sub-Committees/Working Parties, as appropriate.
7. Membership
Hospital Radio Colchester is staffed entirely by volunteers who present programmes, visit the hospitals and take part in fund raising activities.
Review of Activities - 2002
8. General Review
The trustees are pleased to report as follows.
a) During 2002 the number of hours of locally produced programmes broadcast each week was an average of 30 hours per week. During the latter part of the year additional special broadcasts were introduced into the schedule by means of special outside broadcasts.
b) Major changes occurred on 2 of the broadcasting teams during the year with new teams being put in place on Sunday Mornings and Thursday Evenings. In both cases new recruits formed a major part of each team.
c) Membership of the service during 2002 increased to an average of 60 members involved with programming, fundraising and hospital visiting. Despite several established members leaving the service during the year this was more than compensated by a highly successful recruitment drive in the 2nd half of 2002, which resulted in more than 15 new members recruited to the service. The new recruits have proved to be of a very high calibre with most taking on roles to boost the
request teams.
d) Hospital Radio Colchester's annual Fun Day took on a completely new look for 2002 when we joined forces with the Colchester based charity King Coel Kittens and the BBC to stage the "Colchester Jubilee Celebrations" in Castle Park to celebrate the Queens Golden Jubilee. The event on 3rd June attracted more than 25000 people to Castle Park for an afternoon Fun Day with live music, arena events, charity stalls, children's fun fair and a live broadcast on BBC Essex. Then in the evening we staged "Picnic in the Park" which featured music from ABBA, Tina Turner and Rod Stewart with a giant Fireworks finale. The event remains our biggest single fundraising event and raised over £3200 for HRC.
e) Other successful fund raising activities during the year included Catering for the Firework Display in Castle Park on 5th November, raising over £1000, and the HRC Roadshow unit, which raised more than £1100. The Annual King Coel Kittens Christmas Collection in December didn't take place this year due to transport problems but it is hoped we will once again take part in this in December 2003.
f) In addition to participating in general fund raising activities during 2002, one of our members, Karen Roberts, run the London Marathon on behalf of HRC. As a result of Karen's sponsorship she was able to donate more than £1700 to HRC funds. This was a tremendous individual effort for which we are most grateful.
g) The project to replace the existing outside broadcast equipment was completed during 2002. Following a review of the project 2 "Tieline" POTS OB units were purchased at a cost of £6000. The new equipment allows us to broadcast at very high quality from anywhere that has a standard telephone socket. It is used on a weekly basis to broadcast the chapel service from the General hospital and for other special outside broadcasts, including live request programmes from the wards and other parts of the hospital, broadcasts from the Mercury Theatre and OB's from ASDA and the Colchester Fireswim.
h) Relationships with the Management at the Essex Rivers Healthcare Trust continued to grow during 2002 with regular monthly review meetings being held with Elizabeth Stalley, Head of Facilities at the Trust. Elizabeth and her staff have been championing our cause within the Trust, which has resulted in HRC having a very high profile and being invited onto several working groups (see i and k below). With her support we have also been able to establish a small cupboard area for storing
Smile magazines at the hospital.
i) During 2002 the Hospital Trust created a "steering group" to investigate the implementation of individual bedside entertainment units at the Colchester General Hospital as part of the Governments "Patient Power" initiative. HRC was one of 6 core members of the Steering group and our role included a visit to 2 hospitals that already have the system installed to see how it was accepted by patients. In October, following the recommendation of the steering group, "Patientline" were awarded preferred supplier status for the provision of the new equipment which will be installed during the summer of 2003.
j) To coincide with the introduction of Patientline the Management Committee set up a special project to develop our own plans to embrace the new technology and to use it to help increase the number of listeners and our profile within the hospitals. As a result of the "Listener Power" project we have developed 6 key objectives, which underwrite all we do as a service. Within each objective we have a series of activities underway to ensure we meet the overall objectives. One high profile activity is the introduction of a formal station policy, which governs all aspects of our programming. The project has included a presentation to members at a special general meeting, and the formation of several breakout teams.
k) Also during 2002 the Hospital Trust took a major step in developing its plans to centralise all acute services onto one site (Colchester General). This included submitting plans to Colchester Borough Council for outline planning permission for a large extension and rebuilding project at the CGH site. As part of the process HRC submitted a formal request for accommodation at the CGH site, which has been accepted and included in the overall plans currently being considered. Although building work is not expected to start until 2005 at the earliest HRC is now in a very strong position to realise our goal of moving to the hospital site, which we believe can only bring benefits to the service. The Management Committee has this year increased the amount set aside towards relocation costs to £8000.
l) Work on the refurbishment of our 2nd (Partridge) production studio progressed well during the year but there is still more work to be done before the studio is fully operational. As part of the Listener Power project this work has been identified as critical in order to meet our objectives.
m) Public Relations activities increased again during 2002. With coverage in the local press and on local radio, including another appearance on BBC Essex's Tea at Three.
n) During 2002 Hospital Radio Colchester's web and email address was changed to www.hrcolchester.co.uk the site continues to be popular and is receiving over 100 visits each month. It is also an increasingly popular way for people to get a request played and we see an average of 4 requests via the Internet each month from places as far away as America and Australia.
9. Financial Review
The audited statement of accounts and the auditor's formal report for the year ending 31st December 2002 is attached at the end of this report. Salient features of the accounts are as follows.
9.1 General Appraisal
Cash balances held by Hospital Radio Colchester reduced to £20,250.43 at the end of 2002. This was due to a deficit of £1107.38 on Income over Expenditure for the year primarily as a result of the money spent on the new Outside Broadcast equipment. However as a result of purchasing the new OB equipment the considered value of our equipment assets rose by £3,223.54 to £8,396.15. Equipment depreciation costs for 2002 were £2,798.72. The overall effect of the cash deficit and the increase in equipment assets is an increase of £2116.16 in our net worth. Net Assets of Hospital Radio Colchester (monetary and equipment) is £28,646.58.
9.2 Income
Donations during 2002 were £3,297.10 with 2 key donations accounting for the majority of the donations. £1500 was received from the Smile Magazine and £1707.10 was the result of Karen Roberts running the London Marathon on behalf of HRC. Fundraising. Net Income from internal fundraising activities during 2002 raised a total of £5,674.95 compared to £6,776.72 the previous year. Our main event, the Jubilee Fun Day in June, raised £3,223.00. Bonfire night catering on Nov 5th raised £1,068.13. Income from roadshows was £933.82, with an additional £200 raised from Roadshows in 2002, which will be included in the accounts for 2003. A donation of £450 in respect to our involvement in the 2000 and 2001 Christmas collection made up the balance of fundraising income. Bank Interest was significantly lower in 2002, £435.75 compared to £668.46 the previous year. This was mainly due to the continued reduction in bank interest rates. Sundry Income and Membership Fees brought the total income for 2002 to £11,600.20 compared to £12,484.98 in 2001.
9.3 Expenditure
Total expenditure for 2002 was £12,707.58, an increase of £3,888.14. This included BT line rental of £1663.80, Accommodation costs of £1,084.61 and £1626.35 was spent on fundraising costs. Studio maintenance costs reduced slightly to £311.69. New equipment costs rose by £4,612.20 to £6499.64 as a result of the OB project. £477.38 was spent on studio and general studio item and equipment totaling £6,022.26 was added to our equipment assets. Other expenditure included £346.54 for insurance, £246.61 on new CD's, £364.90 for the studio phone and £336.08 on administration.
10. Prospects for 2003
The Trustees feel that Hospital Radio Colchester remains in a very strong financial position for the year 2003 and beyond. 2003 will be a busy year for Hospital Radio Colchester with both the introduction of "Patient Power" (high quality personal bedside entertainment units) at the Colchester General Hospital and the celebration of our 40th birthday. We believe it will also be a significant and important year in the services history as we strive to implement the changes proposed in the "Listener Power" project.
Our primary focus for the year 2003 will be the implementation of the changes identified within the "Listener Power" project to ensure that we make the best use of our resources to provide the best possible hospital radio service for our listeners and we remain focused on the objects of Hospital Radio Colchester. Following the successful recruitment campaign during 2002 we have a strong team of members producing a wide range of both entertainment and factual programming. With the aid of a formal station format policy and the introduction of a computer based automation system we will build on this and embrace the results of recent patient surveys to further improve the service we offer and extend the hours our service is available to listeners. In addition we will continue our strategy to increase our visibility in the hospital and plan another recruitment drive in the 2nd half of 2003. We will continue to work closely with the hospital authorities to ensure that Hospital Radio Colchester is recognised as an integral part of the hospitals services and that we continue to move towards securing accommodation on the main hospital site.
11. Approval by Management Committee
This report was submitted to and approved by the Management Committee (the Trustees) on Friday 21st March 2003 for submission to the Annual General Meeting of Hospital Radio Colchester on Thursday 3rd April 2003.
Signed on behalf of the Management Committee:
C. Bennett (Chairman)
M. Roberts (Vice Chairman / Station Manager)
Trustees' Annual Report for the year ended 31st December 2002
March 2003
Forward
This report has been compiled in accordance with the provisions of Section 23 of the Charities Act 1992 and the Statement of Recommended Practice (Accounting by Charities) October 2000.
This report has been prepared on behalf of the Management Committee (The Trustees) by the Hon Secretary and Treasurer. The report has been agreed by the Management Committee (The Trustees) for submission to, and adoption by, the Annual General Meeting of members on Thursday 3rd April 2003.
Legal & Administrative Information
1. The name and address of the Charity is Hospital Radio Colchester, Hospital Radio Studios, Wilson Marriage Centre, Barrack Street, Colchester, Essex. CO1 2LR.
2. The governing instrument of the Charity is its Constitution, as amended at the AGM on 29th May 1998. The Management Committee are the Managing Trustees.
3. The names of the Managing Trustees who served during 2002 are as follows.
Mr Terry Beech (Chair) - Until 18th February
Mrs Christine Bennett (Chair) - From 26th March
Mr Mark Roberts (Vice Chair)
Mr David Morgan (Treasurer)
Mr Andy Patrick (Secretary)
Mr Ray Jennings (Chief Engineer)
Mr Christopher Mawson (Chief Hospital Visitor)
Mr Robbie Fitt (Membership Secretary) - Until 26th March
Mr Andrew Thompson (Publicity Officer)
Mr William Street (OPC)
New trustees are elected annually by the general membership for a term of 1 year.
The Charity operates 2 bank accounts. Current account at Barclays Bank, High Street, Colchester and a CAFCASH charity account with the Charity Aids Foundation, West Malling, Kent.
The Independent examiner of the Charities accounts for the 2002 financial year is Mr Peter Patrick.
Narrative Information
4. Objects
In accordance with the Objects of the Charity specified in the Constitution, Hospital Radio Colchester provides a local radio
service for patients in the Colchester General and Essex County Hospitals.
5. Policy
Hospital Radio Colchester has continued its policy of operating and managing the radio service and the facilities at the
Studios, within its financial resources.
6. Organisation
Hospital Radio Colchester is organised as follows.
i) The AGM elects 4 Officers (Chairman, Vice Chairman, Secretary, Treasurer) and 6 other members to fulfil specific roles (Overall Programme Coordinator, Chief Engineer, Membership Secretary, Chief Hospital Visitor, Publicity Officer and Fund Raising Chairman). The Officers and the other members make up the Management Committee, which administers the management of the service.
ii) Programme Controllers are appointed by the Management Committee to organise teams of presenters on weekly broadcast teams.
iii) The Management Committee appoints Sub-Committees/Working Parties, as appropriate.
7. Membership
Hospital Radio Colchester is staffed entirely by volunteers who present programmes, visit the hospitals and take part in fund raising activities.
Review of Activities - 2002
8. General Review
The trustees are pleased to report as follows.
a) During 2002 the number of hours of locally produced programmes broadcast each week was an average of 30 hours per week. During the latter part of the year additional special broadcasts were introduced into the schedule by means of special outside broadcasts.
b) Major changes occurred on 2 of the broadcasting teams during the year with new teams being put in place on Sunday Mornings and Thursday Evenings. In both cases new recruits formed a major part of each team.
c) Membership of the service during 2002 increased to an average of 60 members involved with programming, fundraising and hospital visiting. Despite several established members leaving the service during the year this was more than compensated by a highly successful recruitment drive in the 2nd half of 2002, which resulted in more than 15 new members recruited to the service. The new recruits have proved to be of a very high calibre with most taking on roles to boost the
request teams.
d) Hospital Radio Colchester's annual Fun Day took on a completely new look for 2002 when we joined forces with the Colchester based charity King Coel Kittens and the BBC to stage the "Colchester Jubilee Celebrations" in Castle Park to celebrate the Queens Golden Jubilee. The event on 3rd June attracted more than 25000 people to Castle Park for an afternoon Fun Day with live music, arena events, charity stalls, children's fun fair and a live broadcast on BBC Essex. Then in the evening we staged "Picnic in the Park" which featured music from ABBA, Tina Turner and Rod Stewart with a giant Fireworks finale. The event remains our biggest single fundraising event and raised over £3200 for HRC.
e) Other successful fund raising activities during the year included Catering for the Firework Display in Castle Park on 5th November, raising over £1000, and the HRC Roadshow unit, which raised more than £1100. The Annual King Coel Kittens Christmas Collection in December didn't take place this year due to transport problems but it is hoped we will once again take part in this in December 2003.
f) In addition to participating in general fund raising activities during 2002, one of our members, Karen Roberts, run the London Marathon on behalf of HRC. As a result of Karen's sponsorship she was able to donate more than £1700 to HRC funds. This was a tremendous individual effort for which we are most grateful.
g) The project to replace the existing outside broadcast equipment was completed during 2002. Following a review of the project 2 "Tieline" POTS OB units were purchased at a cost of £6000. The new equipment allows us to broadcast at very high quality from anywhere that has a standard telephone socket. It is used on a weekly basis to broadcast the chapel service from the General hospital and for other special outside broadcasts, including live request programmes from the wards and other parts of the hospital, broadcasts from the Mercury Theatre and OB's from ASDA and the Colchester Fireswim.
h) Relationships with the Management at the Essex Rivers Healthcare Trust continued to grow during 2002 with regular monthly review meetings being held with Elizabeth Stalley, Head of Facilities at the Trust. Elizabeth and her staff have been championing our cause within the Trust, which has resulted in HRC having a very high profile and being invited onto several working groups (see i and k below). With her support we have also been able to establish a small cupboard area for storing
Smile magazines at the hospital.
i) During 2002 the Hospital Trust created a "steering group" to investigate the implementation of individual bedside entertainment units at the Colchester General Hospital as part of the Governments "Patient Power" initiative. HRC was one of 6 core members of the Steering group and our role included a visit to 2 hospitals that already have the system installed to see how it was accepted by patients. In October, following the recommendation of the steering group, "Patientline" were awarded preferred supplier status for the provision of the new equipment which will be installed during the summer of 2003.
j) To coincide with the introduction of Patientline the Management Committee set up a special project to develop our own plans to embrace the new technology and to use it to help increase the number of listeners and our profile within the hospitals. As a result of the "Listener Power" project we have developed 6 key objectives, which underwrite all we do as a service. Within each objective we have a series of activities underway to ensure we meet the overall objectives. One high profile activity is the introduction of a formal station policy, which governs all aspects of our programming. The project has included a presentation to members at a special general meeting, and the formation of several breakout teams.
k) Also during 2002 the Hospital Trust took a major step in developing its plans to centralise all acute services onto one site (Colchester General). This included submitting plans to Colchester Borough Council for outline planning permission for a large extension and rebuilding project at the CGH site. As part of the process HRC submitted a formal request for accommodation at the CGH site, which has been accepted and included in the overall plans currently being considered. Although building work is not expected to start until 2005 at the earliest HRC is now in a very strong position to realise our goal of moving to the hospital site, which we believe can only bring benefits to the service. The Management Committee has this year increased the amount set aside towards relocation costs to £8000.
l) Work on the refurbishment of our 2nd (Partridge) production studio progressed well during the year but there is still more work to be done before the studio is fully operational. As part of the Listener Power project this work has been identified as critical in order to meet our objectives.
m) Public Relations activities increased again during 2002. With coverage in the local press and on local radio, including another appearance on BBC Essex's Tea at Three.
n) During 2002 Hospital Radio Colchester's web and email address was changed to www.hrcolchester.co.uk the site continues to be popular and is receiving over 100 visits each month. It is also an increasingly popular way for people to get a request played and we see an average of 4 requests via the Internet each month from places as far away as America and Australia.
9. Financial Review
The audited statement of accounts and the auditor's formal report for the year ending 31st December 2002 is attached at the end of this report. Salient features of the accounts are as follows.
9.1 General Appraisal
Cash balances held by Hospital Radio Colchester reduced to £20,250.43 at the end of 2002. This was due to a deficit of £1107.38 on Income over Expenditure for the year primarily as a result of the money spent on the new Outside Broadcast equipment. However as a result of purchasing the new OB equipment the considered value of our equipment assets rose by £3,223.54 to £8,396.15. Equipment depreciation costs for 2002 were £2,798.72. The overall effect of the cash deficit and the increase in equipment assets is an increase of £2116.16 in our net worth. Net Assets of Hospital Radio Colchester (monetary and equipment) is £28,646.58.
9.2 Income
Donations during 2002 were £3,297.10 with 2 key donations accounting for the majority of the donations. £1500 was received from the Smile Magazine and £1707.10 was the result of Karen Roberts running the London Marathon on behalf of HRC. Fundraising. Net Income from internal fundraising activities during 2002 raised a total of £5,674.95 compared to £6,776.72 the previous year. Our main event, the Jubilee Fun Day in June, raised £3,223.00. Bonfire night catering on Nov 5th raised £1,068.13. Income from roadshows was £933.82, with an additional £200 raised from Roadshows in 2002, which will be included in the accounts for 2003. A donation of £450 in respect to our involvement in the 2000 and 2001 Christmas collection made up the balance of fundraising income. Bank Interest was significantly lower in 2002, £435.75 compared to £668.46 the previous year. This was mainly due to the continued reduction in bank interest rates. Sundry Income and Membership Fees brought the total income for 2002 to £11,600.20 compared to £12,484.98 in 2001.
9.3 Expenditure
Total expenditure for 2002 was £12,707.58, an increase of £3,888.14. This included BT line rental of £1663.80, Accommodation costs of £1,084.61 and £1626.35 was spent on fundraising costs. Studio maintenance costs reduced slightly to £311.69. New equipment costs rose by £4,612.20 to £6499.64 as a result of the OB project. £477.38 was spent on studio and general studio item and equipment totaling £6,022.26 was added to our equipment assets. Other expenditure included £346.54 for insurance, £246.61 on new CD's, £364.90 for the studio phone and £336.08 on administration.
10. Prospects for 2003
The Trustees feel that Hospital Radio Colchester remains in a very strong financial position for the year 2003 and beyond. 2003 will be a busy year for Hospital Radio Colchester with both the introduction of "Patient Power" (high quality personal bedside entertainment units) at the Colchester General Hospital and the celebration of our 40th birthday. We believe it will also be a significant and important year in the services history as we strive to implement the changes proposed in the "Listener Power" project.
Our primary focus for the year 2003 will be the implementation of the changes identified within the "Listener Power" project to ensure that we make the best use of our resources to provide the best possible hospital radio service for our listeners and we remain focused on the objects of Hospital Radio Colchester. Following the successful recruitment campaign during 2002 we have a strong team of members producing a wide range of both entertainment and factual programming. With the aid of a formal station format policy and the introduction of a computer based automation system we will build on this and embrace the results of recent patient surveys to further improve the service we offer and extend the hours our service is available to listeners. In addition we will continue our strategy to increase our visibility in the hospital and plan another recruitment drive in the 2nd half of 2003. We will continue to work closely with the hospital authorities to ensure that Hospital Radio Colchester is recognised as an integral part of the hospitals services and that we continue to move towards securing accommodation on the main hospital site.
11. Approval by Management Committee
This report was submitted to and approved by the Management Committee (the Trustees) on Friday 21st March 2003 for submission to the Annual General Meeting of Hospital Radio Colchester on Thursday 3rd April 2003.
Signed on behalf of the Management Committee:
C. Bennett (Chairman)
M. Roberts (Vice Chairman / Station Manager)
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
